Construction Phase: Utility Coordination Meeting During Project Construction - Process Activity X

  • Participants
  1. Responsible Party
    • TxDOT Project Construction Engineer
  2. Necessary Parties
    • Utility Construction Representative
    • Utility Inspectors
    • TxDOT Construction Contractor
    • TxDOT Inspectors
    • TxDOT Right of Way Representative
  3. Interested Parties
    • TxDOT Area Engineer
    • TxDOT District Director of Construction
    • TxDOT Project Design Engineer
    • TxDOT Utility Liaison
    • Other TxDOT Personnel as appropriate
  • Objectives
  1. Continuous coordination of utility adjustments.
  2. Claim-free and delay-free project progression and completion.
  3. Comprehensive inspection and documentation of utility installations.
  • Activity Narrative
  1. This series of coordination meetings may be conducted in conjunction with regularly scheduled partnering sessions. The frequency and format of meetings for this phase of coordination will be established as needed at the discretion of the TxDOT Project Construction Engineer.
  2. Continuous utility coordination during project construction is essential to minimize delays and reduce contractor claims. By establishing a forum for the regular exchange of information as the construction of the project progresses, the TxDOT Project Construction Engineer can track and thus ensure that schedules established in the Special Provisions of the contract are maintained.
  3. In the case of reimbursable adjustments, coordination with the utilities is invaluable for clarifying inspection requirements and insuring that complete information on utility personnel, materials and equipment employed in the adjustment are recorded.