The ROW Program Office cannot process the billing for payment until formal conditions placed upon the agreement at time of approval are satisfied.

Eligible replacement utility right of way must be similar in type and size to that being quitclaimed.

Consulting engineering services appearing in the billing require prior approval by TxDOT.

When a major field change is approved and accomplished by the utility, the final billing should be accompanied by “as-built” plans.

All necessary instruments regarding utility property interest have been submitted to the ROW Division.

District assurance must be given that an inspection of material removed from the project was made before disposal by scrap or salvage, if such information was not previously submitted. All materials recovered from the project must be listed in the billing. These items should show appropriate credit values whether salvaged or scrapped.

Show the location where the records and accounts billed can be audited.

In addition to showing the beginning and ending dates of the adjustment, verify that no billed costs have been incurred before the right of way release, since those costs are not eligible for reimbursement.