Actual Cost

Upon satisfactory completion of the utility adjustment and upon receipt of final billing prepared in acceptable form, TxDOT will make payment for 90% of the eligible costs shown. 10% is retained pending final audit. Historically, this 10% has been a sufficient margin to cover the citations resulting from an audit and thus preventing over-reimbursement to the utility.

Lump Sum

When the utility agreement is on a lump sum basis, eligibility is established upon execution of the agreement, and no final audit is required.

Upon satisfactory completion of the adjustment and receipt of an invoice, and after any necessary amendment of the original lump sum agreement, TxDOT will pay the utility the approved lump sum amount.

The District and ROW Division will conform to the “Prompt Payment” .