If a utility owner has not submitted an invoice within 24 months after the end of the fiscal year in which the date the performance of the service under the contract is completed, (i.e., by August 31, 2017 for the fiscal year ending August 31, 2015), the reimbursement must go through the , which may require the reauthorization of funds by the State Legislature. State Legislation determines that we can pay only for expenses incurred in a specific timeframe - the current fiscal year, plus the past 2 fiscal years.

A fiscal year runs from September 1 through August 31. For example, if an invoice is delivered and is acceptable on September 2, 2018, for work performed during the month of May 2019, enter the fiscal year of 2019 as the service date.

Work/adjustment performed more than

two years before the current fiscal year will have to be processed through Miscellaneous Claims. For example, any payment with fiscal year 2018 or older will be processed as a miscellaneous claim by the end of fiscal year 2021.

Under the Miscellaneous Claims Law, the Comptroller's office is required to pay any claim that satisfies the requirements of Subchapter B of Chapter 103, Civil Practice and Remedies Code, as provided by Texas Civil Practice and Remedies Code Section 103.151.

The Comptroller's office may not pay the following under Miscellaneous Claims Law, therefore will be voted by the legislature for payment:

A single claim in excess of $50,000
An aggregate of claims by a single claimant during a biennium in excess of $50,000
A claim concerning unemployment compensation warrants that have expired because they were not presented to the Comptroller's office for payment within the time period specified in Texas Labor Code Section 210.012.

ROW Division during the process will request that the payment be submitted as Miscellaneous Claims. Texas Comptroller of Public Accounts Form 74-209 will need to be filled out by the Utility. All supporting documentation will need to be submitted and the invoice will need to include the service date. The Utility Portfolio Section will serve as a liaison between the Comptroller and the Utility.