The purpose of this inspection is to identify the final disposition of recovered materials, whether salvaged or scrapped, for the allowance of appropriate credits. To prevent any possibility that the utility may be cited for the full value of the materials when the audit is performed, the District must retain either:

a letter from the utility company notifying the District Utility Liaison of the time and place that the recovered materials to be salvaged or scrapped will be available for inspection, or
a memorandum from the TxDOT Project Construction Engineer or the TxDOT utility inspector verifying inspection of such materials.

The TxDOT Project Construction Engineer or the TxDOT Utility Inspector should not be concerned with placing a dollar value on the materials, but rather should ensure that proper classification and disposition is made.

The District’s letter authorizing work under the approved agreement should include a request that TxDOT be notified of the time and place recovered materials will be available for inspection, before salvage or scrap. Upon receipt of such information, retain in District files. When a credit is allowed for salvaged material, a statement is required that all material from the original facility was covered in the credit, or that the items recovered were available for inspection and proper notice given. This statement should accompany the final billing for the project.