Minor Changes

Minor changes are those that are less than $100,000.00 or 25% or less of the approved agreement, can be easily explained, and result in minimal changes of quantities or locations from the approved agreement. The TxDOT Utility Liaison may authorize utilities to do work not included in the approved estimate but necessary to accomplish the intent of the agreement, such as changes in:

materials
method of installation, or
alignments.

This authorization may be taken without formal approval by the ROW Division, but with the

specific understanding

that adequate documentation will be established and submitted to the ROW Division with, or before, the final billing. Valid justification must accompany any changes and must not conflict with either the UAR or CFR. Notations regarding minor changes should be documented in the diary to support submissions for payment.

Unless a safety hazard is created, the District may approve a change of less than $100,000.00 or 25% of the approved estimate, submitting valid justification to the ROW Program Office. These changes may, if necessary, be reviewed in the field.

Minor changes in location or estimated quantities should be shown in “as built” plans. They may also be shown on a revised copy of the agreement assembly.

Major Changes

Major changes are when cost of the adjustment changes is greater than/less than $100,000.00 or if the percentage of cost change is greater than/less than 25% of the approved agreement, changes in the scope of work, as approved, and any new additions or major deletions to the approved agreement assembly.

Major changes in the scope of work covered by the approved utility agreement, as well as substantial changes in location, must be submitted in writing for prior approval by the District. Upon receipt of such authorization, the utility may proceed with the work. The utility should be furnished a copy of the authorization. All verbal authorizations to supplemental agreements should be evidenced in a supplemental agreement within 30 days of verbal authorization.

In the event construction requirements do not permit the delay necessary to secure advance approval in writing, approval by telephone, facsimile or electronic mail may be obtained, and thereafter followed by written confirmation.

TxDOT approval of changes will be considered as approval of a revised estimate, which must be submitted.

Prior to or at the time of final billing, revisions to "as built plans" will be required so that TxDOT files can reflect the true location of the adjusted facility. In addition to revisions regarding location, any addition or deletion to the original design of the adjusted facility should be reflected in the submission of revised plans.

Betterment Percentage Revisions

Adjustments containing betterment credit require revisions when any changes are involved. Any changes in work may require a revision of the betterment percentage established in the approved agreement assembly. These revisions must be applicable to the final billing.

Any changes, minor or major, require execution of form .