(The primary purpose of the utility is to transfer responsibility for the project from the TxDOT Project Design Engineer to the TxDOT Project Construction Engineer. This utility coordination meeting will occur after the contract award and before the start of construction. It may be combined with the TxDOT pre-construction conference on less complex jobs, as determined by the TxDOT Project Construction Engineer. In cases where there are outstanding utility adjustments, consider discussing issues listed in Process Activity X, Chapter 2, .

If it is necessary to defer utility construction and accomplish the adjustment of utility facilities during the construction of the transportation project, attendance by utility personnel, utility construction contractors, and TxDOT representatives should be requested. Representatives of protective agencies, such as fire and police departments, may also be requested to attend. This conference should afford an opportunity for all utilities to discuss the sequence of work in all phases of construction, so that the project may be accomplished in a manner economical and convenient from the standpoint of all agencies, with special attention to the public interest. The pre-construction conference should focus on the following:

Identification of:
utility construction representatives and inspectors,
TxDOT’s Transportation Project Construction Contractor's Representatives, and
roles and responsibilities for TxDOT utility representatives (i.e., the Utility Liaison, Project Construction Engineer, and Inspector), and appropriate utility company representatives.
Descriptions of the:
location of adjustments within the transportation project.
nature of the adjustments to be performed.
Establishing the construction starting dates and the sequence of work by all contractors.
Estimates of the time required for each sequence or phase of work.
Discussions on the:
necessity of notifying TxDOT representatives and the Transportation Project Construction Contractor before starting work.
need and responsibility for inspection of salvaged materials.
verification of delivery of new materials.
need for compliance with applicable utility safety standards and the
Texas Manual of Uniform Traffic Control Devices
, (TMUTCD) and notifying fire and law enforcement agencies of any special problems that may need to be addressed.
safety precautions
to be taken.
approval process for changes in approved work.
Maintenance of utility construction records.