District Engineer or designated representative is responsible for comprehensive coordination of the utility accommodation process.

Use the personnel listed above for technical expertise and consultation throughout project development.

The responsibility for the administration of property rights issues, utility policy, and reimbursement of eligible utility adjustments remains with Right of Way personnel.

Consider utility representatives for attendance at each Feasibility Scoping Meeting, Preliminary Design Conference, and Design Conference.

The “TxDOT-Utility Cooperative Management Process” was developed to consider utility concerns as a TxDOT project advances through the planning, design, acquisition, and construction phases of development. “The Process” includes the following activities:

Annual Meeting(s)
Initial Project Notification
Preliminary Design Meeting(s)
Field Verification
Design Conference
Intermediate Design Meeting(s)
Final Design & Initial Construction Coordination Meeting
Pre-letting Utility Meeting
Utility Meeting After Award
Utility Coordination Meeting During Project Construction.

The “Right of Way-Utility Adjustment ” was developed to provide detailed information specific to property rights and reimbursement requirements. The Subprocess includes the following activities:

Early Right of Way Release for Utility Adjustments
Field Verification
TxDOT-LPA Right of Way Contracts
Federal Project Authorization and Agreement
Right of Way Release
Alternate Procedure Approval
LPA Agreement to Contribute Funds
Contractual Agreement for Right of Way Procurement
Request for Determination of Eligibility
Utility Consultant Contract Approval
Prepare Utility Agreement Assembly
Perform Utility Adjustment
Determination of Upper Limit
Utility Payment Process.

The coordinated implementation of these processes provides early resolution of utility issues. This eliminates problems resulting from postponing those issues until later in project development.

Identify roles and responsibilities for utilities, TxDOT District Planning, Design, ROW, Construction, and TxDOT Division personnel for each activity in “The Process” and “Subprocess.” Descriptions of the various participants identified for each activity may be found in the TxDOT Glossary.