Projects should be closed out promptly after all ROW is acquired and utility adjustments are accomplished. However, make provisions for

all

charges (e.g., utility audits, charges for reduction of the final map). When ROW acquisition is completed

and

all expenses paid and properly charged to the project, submit the following to the ROW Division:

Closeout request
One hardcopy of the final ROW map and electronic copy, if available.
Parcel Summary Report by Project from ROWIS.

To successfully and completely close a ROW project, all instruments of conveyance for all ROW parcels and the necessary evidence of title must be submitted to the ROW Division. All necessary joint use agreements with utility companies must be secured and final payment made for eligible utility adjustment costs. Also, all relocation obligations must be met and payments made. The ROW Division advises the Finance Division in writing that the project is closed.