Displacement Records
Maintain a record of all displacees and all contacts with
displacees in which relocation assistance or payments was discussed.
Use form
, to document
required basic information and to record the date and substance
of the first personal contact with displacee. The ethnic code must
be entered on form
ROW-R-96 Relocation Advisory Assistance
Parcel Record
, and if refused by displacee, a brief
explanation is required at the bottom of the form, which the displacee
signs to certify as being correct. Handle reports of follow-up contacts
with displacees in the same manner as parcel negotiation reports.Maintain a record of persons occupying parcel remainders who
are not displaced by ROW acquisitions, showing at least the date
and substance of all contacts with those individuals and the date
and place each is informed of:
- his/her displacement status;
- his/her right to review of TxDOT’s decision regarding his/her entitlement to relocation benefits; and
- where and how an application requesting a review may be submitted.
File written personal contact reports (form
ROW-R-96
Relocation Advisory Assistance Parcel Record
)
showing the date, place and substance of the meeting; who was contacted;
and the name of the contacting agent. If applicable, also show the
names of others attending the meeting.