Scope of Work Requirements

All persons considered for relocation assistance professional services must submit a detailed scope of work with:
  • breakdown of hours by task related to the move;
  • anticipated hourly commitment by each task related to the move;
  • hourly rate;
  • list of items of personal property versus items of real property; and
  • a resume, inclusive of references and contact information from previous clients.
When developing the scope of work, note that conceptual building or site layouts intended for construction/reconstruction at the replacement site (not directly attributable to the reinstallation of the moved or substitute personal property) are not considered eligible move costs or related expenses. In addition, the preparation of claims, activities related to the appraisal and/or acquisition of the subject property, reestablishment tasks, and representing the displacee before TxDOT are not eligible expenses from a move planner.
TxDOT shall determine the eligibility, reasonableness, and necessity of all claims, as well as provide additional advisory services related to the move. As a result, the displacee shall provide required access to TxDOT to evaluate the claims. Any bids provided by a move planner as the basis for a move claim must be accompanied by a preapproved inventory and scope of work. The identical preapproved scope and inventory shall be provided to the professionals utilized by TxDOT when obtaining additional bids for comparison purposes.
The following are
mandatory qualifications
 of the Professional Move Planner:
  • Five years of experience with a TxDOT approved ROWAPS; or
  • Experience providing moving services to at least
    two
     like-type enterprises under guidelines of the Uniform Act. Project and contact information must be provided for the entity monitoring for Uniform Relocation Act Compliance to verify quality of work and understanding of the Uniform Act.
If the proposed move planner is a ROWAPS vendor, they may not be employed on the project where the proposed move planner services will be rendered.
NOTE: If services to be provided are strictly “technical” in regards to the displaced personal property, the above qualifications will be limited to the provider demonstrating a thorough knowledge of the tasks performed.
If the mandatory qualifications have been met and approved, the reimbursable hourly rate will be approved based on the standard criteria tiers shown in Table 14-1.
Table 14-1: Standard Criteria Tiers
Tier
Rate
Criteria
Tier 1
$150 per hour
  • 1-20 relocations with Uniform Act experience; and
  • All experience must be within the past 5 years
Tier 2
$175 per hour
  • 21-50 relocations with Uniform Act experience; and
  • At minimum, 3 like-type
    1
     completed relocations that can be confirmed, by TxDOT, through contacting references; and
  • All experience must be within the last 10 years
Tier 3
$200 per hour
  • 50 or more relocations with Uniform Act experience; and
  • At minimum, 3 like-type
    1
     completed relocations on a TxDOT project that can be confirmed, by TxDOT, utilizing the ROW CSJ and Parcel ID provided; and
  • All experience must be within the past 15 years
1
 Like-type relocations must be the same in nature, characteristics and difficulty are subject to TxDOT's determination.
Once approved, a meeting will be scheduled by TxDOT to discuss conditions of the agreement and criteria requirements for reimbursement. All documentation of qualifications shall be maintained in TxDOT’s files.