The Right of Way field staff submits two signed originals or one electronic copy of the standard form to the ROW Division’s Contracts and Finance Section, Project Financial Management Branch for review. The transmittal memo must state the method of funding utilized by the LG. If the LG desires to pay the required amount in periodic payments, the memo must also set forth the requirements for periodic payment approval set forth in

43TAC, Section 15.52, Subsection 6(B)

. Accompanying this memo should also be

a copy of the LG's check,
a copy of the deposit transmittal evidencing deposit of funds in the appropriate rapid deposit account,
a copy of the city ordinance or resolution, and
special Approval Transmittal Form (per
43TAC Section 15.52
) from Contract Services Division, executed by the Executive Director of TxDOT, for periodic payments, if applicable.

If there are

any

changes proposed to the agreement, an unsigned copy of the proposed agreement must be transmitted by the Right of Way field staff to the Project Financial Management Branch. Also, any proposed amendment to an existing agreement must be submitted in the same manner. The Project Financial Management Branch will review these submissions and inform the Right of Way field staff in writing of approval or disapproval of the proposed changes or of the proposed amendment. In this situation, the LG must not sign the agreement or amendment prior to approval by ROW Division’s Contracts and Finance Section Director.