When it is known that eligible incidental expenses exist, advise owners of their eligibility and assist them in preparing claim forms.

Before closing a parcel acquisition file, review the file to determine if any unreimbursed incidental expenses exist. If there are any incidental expenses, advise and assist the owner in obtaining reimbursement for these expenses.

For LPA acquisitions, establish communication with the acquiring agency so that TxDOT is informed of any incidental expense. Follow through in determining eligibility and provide assistance to the LPA.

When owners are not interested in reimbursement, make an appropriate written notation for documentation in the parcel files.