Program Coordination

The system of record for off-year bridge inspections is the Maintenance Bridge Inspection Tracking System (MBITS)
, which is now a module within AssetWise.
 The Maintenance Division will identify an MBITS Program Coordinator who is responsible for the following:
  • Working with the MBITS Training Coordinator to ensure individuals in need of training are included the next time a training course is available in the district of need or possibly an adjacent district.
  • Providing a brief summary after the end of the year to the Maintenance Division Director on the percentage of off-year bridge inspections that were completed by each district, the total and percentage of bridges in each district that are overdue for inspection,
    the number of FUAs created from off-year bridge inspections,
    the number of employees who took the MBITS class (MNT 127), and the list of individuals in each district responsible for reviewing the inspections for planning the various bridge program work.
  • Ensuring all on system bridges eligible for inspection are included on the MBITS dashboard and not excluded temporarily (due to construction, etc).
Each district will identify an MBITS District Coordinator who is responsible for the following:
  • Coordinating with district maintenance, district bridge, and each maintenance section to ensure all off-year bridge inspections are completed. It is critical that the list of bridges due for inspection is provided well in advance of the due date to the applicable maintenance supervisor. Inspections are to be completed within a 6-18 month time frame after a contracted inspection is completed for bridges on a 24 month cycle for contracted inspections
    .
  • Reviewing the first 10 off-year bridge inspections for newer inspectors and 5% of all other off-year bridge inspections to ensure they are filled out properly.
  • Sending an annual follow up to the MBITS Program Coordinator that all off-year bridge inspections have been completed, including identifying who has/will be reviewing the inspections for consideration in Bridge Maintenance Improvement Program (BMIP), Bridge Preventive Maintenance (BPM) program, in house repairs, etc. This individual will be copied on the email response.
  • On an annual basis, sending the list of individuals at the district who are in need of MNT 127 training to the MBITS Program Coordinator. This list is based on individuals who performed off-year bridge inspections in the previous year who have never had the training and from polling from maintenance supervisors. The MBITS District Coordinator can also provide an overview inspection course in lieu of MNT127 if a need is identified and there are not any upcoming MNT127 courses in the district.