General Policy
For auditing and reimbursement purposes, cost records should
be maintained for all emergency operations accomplished, especially
those operations performed in assisting local governments and other
agencies off the right-of-way. The record retention period for emergency
operations cost records is three years past the "closeout date".
Closeout can take many years and does not occur until all federal
reimbursement payments have been made to the Department, per disaster,
and a closeout form has been completed.