24 hour contact information for:

Maintenance section employees
Maintenance section employee emergency contacts
District office response personnel
Area office response personnel
Division response personnel
Maintenance section personnel from adjacent sections
Public Information Officer
Law enforcement dispatch centers

Written plan to ensure law enforcement has latest TxDOT contact information

Methodology to ensure employee accountability for emergency response

Planned pre-event meetings with law enforcement and other response agencies

Inclement weather plans, if applicable, to include

Snow and Ice Control Plan in accordance with the
Snow and Ice Control Operations Manual
Hurricane procedures, including H-120 hour checklists
Flood response procedures

Traffic accident response procedures

Hazardous material spill response procedures

Highway Condition Reporting System update procedures

Designation of personnel to be notified
Designation of a recommended minimum of three authorized HCRS users to update conditions during and after an event
Procedures to notify those HCRS users of conditions to be updated

FHWA notification procedures using in accordance with the

Designation of personnel to be notified
Procedures to notify those users of conditions to be reported

Documentation procedures

Designation of personnel to take photographic documentation
Designation of personnel to ensure correct task numbers are used for various charges

24 hour scheduling - typically two crews (day and night) working 12 hour shifts

Scheduling of crews for designated shifts
Assignment of dispatch duties for designated shifts
24 hour access issues - all employees have ability to access necessary facilities, equipment, and materials

Staffing plans during pandemic flu

Procedures to ensure appropriate materials are on hand in sufficient quantities for various emergencies.

Provide charge information. Projects will be created in the Maintenance Management System (MMS) and a unique task number will be generated by the system.

Districts must track all applicable work done to mitigate the damages from eligible disasters by assigning task numbers to either a specific type of work, a specific location or to a specific county for countywide damages and by using the correct charge information.
For statewide disasters, the Maintenance Division will create the project in the MMS project and disseminate the task number to ensure consistency across district borders.

Manage mobilization of emergency response crews. Districts may be called upon to mobilize forces to another district. District maintenance administration must ensure:

Logistics support (food, water, fuel, lodging, etc.) of mobilized forces is made available at the receiving district
Correct charge information (MMS project(s), MMS work orders, task numbers, districts, county, etc.)
Coordination with the TxDOT Emergency Operations Center (when activated)
Employee compliance with safety policies
Equipment is interchangeable with inter-district equipment (equipment interoperability)
Ability to communicate with inter-district personnel (communications interoperability)
Hurricane Response Reentry Plan has been reviewed and district is aware of its function as a support district, responding district or staging district. Plan can be found on the
MNT Emergency Management website
.

Ensure the TxDOT EOC website is updated. As requested, update survey or other information on the on the MNT Crossroads page under EOC procedures.

Ensure the district EOC is manned and operated. Districts may find it beneficial to open a district emergency operations center based on the disaster's impact or duration. District maintenance office personnel are responsible for the planning and operation of this center. District EOC procedures may be based on the TxDOT EOC operations manual located on the MNT Emergency Management website under EOC Operational Procedures.

Ensure each maintenance section has planned and prepared appropriately. Perform annual reviews of each maintenance section's emergency plans.

"Ensuring reimbursements are received from applicable federal agencies.

For eligible events, special procedures must be followed to secure reimbursements from FHWA or FEMA. Refer to the
"Federal Reimbursement Process"
link on the MNT website for guidance.
Ensure local government agencies are informed of the FHWA Emergency Relief Program.

Overseeing and managing the emergency contracting processes. Guidance is in the

Maintenance Contract Manual

.

Performing the duties of the District Homeland Security Coordinator. The Homeland Security Coordinator is responsible for all district homeland security issues, including:

Serving as point of contact for the district on homeland security matters
Receiving and distributing homeland security correspondence
Managing homeland security action plans
Coordinating critical infrastructure emergency plans
Ensuring all applicable personnel have received homeland security training
Ensuring all potential responders are adequately trained on NIMS.

Ensuring maintenance sections and district personnel are trained in and perform the required reporting requirements (HCRS, FHWA Alert Bulletin Form 2111, etc.)

Coordinating off-system assistance with the Disaster District Chairman

Providing personnel for the Disaster District Committee Emergency Operations Center (DDC EOC) when requested. The Department liaison at the DDC EOC must have the authority to make immediate decisions on behalf of the Department. This liaison will assist with the coordination of disaster response and their duties will include:

Receiving and managing requests for assistance from the DDC
Coordinating TxDOT activities with other agencies
Working with officials from local jurisdictions to ensure effective relief operations.

Working with the TxDOT EOC, if activated, or, if not activated, working directly with the TxDOT Emergency Management Coordinator and the State Operations Center.

Ensuring the district has a valid Business Continuity plan. The plan should be reviewed periodically for necessary updates and additions.

Reviewing and ensuring familiarity with the State of Texas Emergency Management plan and annexes. TxDOT is the primary agency for Annex K, "Public Works and Engineering." TxDOT is a supporting agency for multiple annexes, including Communication, Direction and Control, Evacuation, Fire Fighting, Hazard Mitigation, Hazardous Materials and Oil Spill Responses, Public Information, Recovery, Terrorism incident Response, and Transportation.

Ensuring compliance with the National Incident Management System (NIMS).

Performing the duties of the district Government Emergency Telecommunications Service (GETS) and Wireless Priority Service (WPS) coordinator.

Ensuring all TxDOT employees are prepared for emergencies

Serving as primary liaison to the Texas Division of Emergency Management

Serving as primary liaison to the Federal Highway Administration for all emergency response activities

Guiding disaster response activities statewide

Guiding hurricane response planning activities

Guiding Homeland Security preparedness activities

Guiding Pandemic Flu planning activities

Serving as a Texas Drought Preparedness Council member

Serving as Emergency Management Council member

Ensuring NIMS compliance

Serving as primary liaison for the FHWA emergency relief reimbursement program

Serving as primary liaison for the FEMA reimbursement program

Maintaining the statewide emergency contact list

Maintaining the Statewide Listing of Maintenance Supervisors and Area Engineers

Serving on the State Emergency Response Commission.