Methods of Records Protection
Districts and Divisions that are the Office of Primary Responsibility for vital records are accountable for taking measures to protect, maintain and store those records for the period established in the Records Retention Schedule.
Below is a list of four effective methods of protection in the order of their expenses:
Method | Description |
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Duplication and Dispersal |
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On-Site Storage |
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Off-Site Storage |
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Microfilm or Imaging |
Do not store microfilm or CDs in fire-resistant cabinets. In a fire, the insulation in the cabinet creates steam on the inside of the cabinet. Moisture and heat at relatively low temperatures will destroy film and plastic while not harming paper. Microfilm and electronic back-up media require periodic inspection and possibly duplication when used to retain records for lengthy periods of time, especially if the media is stored in unfavorable conditions. |