Employees and contractors should limit text and instant messaging to transitory information as defined in the Records Retention Schedule per Agency Item Number ADM05. Transitory information are records of temporary usefulness that are not an integral part of another record series of the agency and are considered records of temporary usefulness required only for a limited period when the purpose of the record has been fulfilled.

  

Employees and contractors should delete transitory information from their devices as soon as they are no longer necessary. The retaining of instant messages will vary depending on the tool settings within the application.