Purpose

In accordance with  , TxDOT maintains a Records Retention Schedule approved by the Texas State Library and Archives Commission. The schedule documents TxDOT Records Retention Policy and is based on federal and state statutes, rules and regulations, and requirements established by Districts and Divisions.
The Records Retention Schedule informs employees what records are held by each organizational area within TxDOT and how long those records must be kept satisfying legal, administrative, financial, and historical requirements.  The Records Retention Schedule provides the legal authority to maintain and destroy official records.
A Records Retention Schedule is a document that identifies and describes state agency’s records and the lengths of time that each official record must be retained.  The Records Retention Schedule must be recertified by the Texas State Library and Archives Commission every five years. Recertification of the Records Retention Schedule requires a submission of a   – State of Texas Records Retention Schedule.
The current, approved TxDOT Records Retention Schedule is posted on the  .
An approved Records Retention Schedule:
  • Fulfills requirements of state law and department policy.
  • Secures TxDOT's statutory authority to retain, store and dispose of department records.
  • Guides Districts and Divisions on the minimum retention requirements for official records.
  • Documents TxDOT’s business practice regarding records retention.
  • Must be recertified by the Texas State Library and Archives Commission every five years.  The Records Retention Schedule can be amended and submitted to TSLAC for approval when necessary.
CAUTION: An official record whose retention period has expired may not be destroyed if any litigation, claim, negotiation, audit, public information request, administrative review, or other action involving the record is initiated; its destruction shall not occur until the completion of the action and the resolution of all issues that arise from such action or resolution.