When data is kept longer than required TxDOT incurs unnecessary budget to store, maintain and protect the integrity of the data and associated records in storage systems.   When data is kept permanently, the agency risks access to sensitive data by non-authorized parties which may result in the loss of confidential or valuable information, as well as not following TxDOT records retention. Therefore, disposition of information is important.

The process of disposition in when an official record is destroyed or transferred to Texas State Library and Archives Commission – State Archives. Dispositioning data in the ordinary course of business is a cost benefit, as well as a way of protecting and securing records for the agency and the public.

For more information on the disposition process at TxDOT, refer to Chapter 10 “Inactive Records” and Chapter 11 “Archiving and Destroying Records”.