Example of Office of Primary Responsibility

The Office of Primary Responsibility example contains sufficient information from the Records Retention Schedule to identify records management requirements and provides a column identifying the office responsible for the official record.

See table below:


Agency Item Number	Record Series Title	Retention Period	Remarks	Office of Primary Responsibility (OPR)
ACF05	Time Sheets: Employee time records and employee time sheets	FE+47	FE=Fiscal Year End.Finance Division office of record for Austin headquarters division and office timesheets. SEE ALSO ACF21 for time sheet support documentation. Time off/Sick leave requests retained by originating offices per Agency Item Number ACF21 in the schedule for common accounting records.	Finance Division

Field Descriptions
Block	Description
Agency Item Number	The agency item number references the listing of the record series on the current approved TxDOT Records Retention Schedule.
Record Series Description	A record series is a file or group of files that has a similar function and retention requirement.
Total Retention	This block indicates the required total minimum length of time to retain the record of the record series.
Remarks	May contain information such as coding explanations, exact location of records, etc.
Office of Responsibility	Identifies the office(s) that maintains the official record. There will be instances where all Districts and Divisions have responsibility for certain types of records, such as general correspondence.

Figure 2-1. TSLAC’s Example of Multiple OPRs for the Same Official Record.

Section 2: Office of Primary Responsibility (OPR)