All official records may be maintained on microfilm. Microfilmed records created in compliance with this Records Management Standard is an original record and the microfilmed record or a certified copy of it shall be accepted as such by any court or TxDOT. A microfilmed official record that was produced in accordance with any state law in force before September 1, 1997, is considered an original record.

TxDOT may arrange for the vendor to destroy the original records on acceptance of the microfilm job or may choose to have the originals returned and to manage the destruction internally. The destruction does not have to be documented on the 1420 Records Destruction Form, since the records themselves still exist, and only the media containing them has changed.