1419 Records Transmittal Form Overview

Districts or divisions sending records for storage at the Records Management Warehouse must use a 1419 Records Transmittal Form, which provides the following:
  • Serves as documentation to verify that all records shipped were received.
  • Serves as an index and locator for records in storage.
  • Is used to provide the Office of Primary Responsibility a detail listing when destruction of the records is coordinated.
  • Provides an audit trail to document the storage and disposition of official records in accordance with the agency's approved Records Retention Schedule.