Hierarchical Groupings

Typical file organization moves from broad groupings of files through progressively more specific groupings to files or documents. Reasons to use a hierarchical scheme:
  • Keep related records and documents together.
  • Make it easier to find the information.
  • Provide context for individual documents and records.
  • Standardize titling terminology for searching.
  • Help employees to use the same terminology in organizing records.
  • Identify ownership or management responsibility for groups of records.
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