File Location
The management and location of files is vital in controlling
the life cycle of the documents across TxDOT. Where records are
created, reviewed, and published, and how they are retained and disposed of
in the ordinary course of business is important. An effective file
management process drives compliance for maintaining files regardless
of the media. The elements of an effective file management solution
contain the following:
- Where to store files at each stage of its life cycle.
- What metadata is required for documents to aid in the organization, identification, location, and access to files.
- What retention policies need to be applied to files so that content can be audited, retained, protected, and disposed of properly.