Employ the same folder structure as the date-based arrangement above, but create separate folders to contain active and completed files, as in the following example:

As the status of records changes from active to completed, move the records from the Active minor group to the appropriate folder in the Completed CY or FY20## Minor Group.

Since records are typically managed on a periodic basis, organization of completed event-based records by year of completion is ordinarily sufficient to accomplish efficient retention and destruction of records. Folder structures can be organized for a closer adherence to minimum retention requirements for sensitive records by using month folders, or a similar finer level of detail in a date-based minor group.