Protecting Record Integrity
It is essential to ensure that official records are not changed,
damaged, or destroyed before their retention period has expired.
Extra care is necessary when relying on an electronic record keeping system.
Electronic records must be maintained in a usable format until their
authorized disposal date and must be secured from inadvertent alteration
or deletion.
Steps for protecting record integrity include the following:
- Identifying the Office of Primary Responsibility for specific electronic records.
- Limiting the official records to only those who require access.
- Identifying the level of access required for the records (read-only, modify or full rights) will protect the integrity of the record.