Enterprise Content Management “Ownership” of records includes the responsibility for their proper security, integrity, retention, and the review process to authorize the records destruction. It includes the authority to withhold official records from destruction when appropriate or necessary. The responsibility and authority typically belong to Records Administrators and Subject Matter Experts involved with official records. Determining ownership may involve coordination between offices to determine the appropriate Enterprise Content Management library for the record or document and the level of security for the various users who will need to access the documents during both active process and inactive.

See Chapter 2 for more information on “Official Record Responsibility”.