Enterprise Content Management Systems
An Enterprise Content Management system is a combination of
strategy, methods and tools used to capture, manage, store, preserve
and deliver information supporting key processes throughout the lifecycle
of the record. Document and record life cycle management is an
essential component when uploading records/documents to an Electronic
Content Management system. Most of the Electronic Content Management
system planning involves document organization, records retention
identification, document security and employee roles and responsibilities to
properly align the document life cycle.
Electronic Content Management systems such as OnBase, ProjectWise,
and SharePoint are all examples of Electronic Content Management
systems at TxDOT.
Below is a brief description of the primary Electronic Content
Management systems:
- OnBasewas first incorporate by TxDOT in 2016. It is the preferred Electronic Content Management system at TxDOT for the storage and retention of final official records. The system has a records retention functionality built in.
- ProjectWisewas first incorporated by TxDOT in 2015. The department uses ProjectWise to manage, share and distribute project content within a single platform. ProjectWise streamlines team collaboration and manages engineering and construction documents in a common data environment.
- SharePointis a web-based collaboration platform that integrates with Microsoft Office. Each Division and Districts manages their own sites.