General - What the Plan Involves

Districts and Divisions should develop a written Disaster Recovery Plan appropriate to their own operation. Even minimal preparation can have a significant impact on the success of efforts to recover TxDOT records. Below is information provided by Texas State Library and Archives Commission on disaster recovery procedures which states the following:
  • Create written disaster recovery procedures for accessing vital electronic official records during a disruptive event.
  • Address vital electronic official records in continuity of operations, business continuity, and/or disaster recovery plans as part of the agency's overall continuity program, as required in
    Texas Labor Code §412.054
    “Title 5. Workers’ Compensation Act, Subtitle A. Workers Compensation Act.
  • Require all third-party custodians of official records, holding records on behalf of the state, to provide the state with descriptions of their business continuity and/or disaster recovery plans as regarded to the protection of the state agency's vital electronic official records.
  • When a disaster occurs where official records are prematurely destroyed or are not identified on TxDOT's approved Records Retention Schedule an
    RMD 102 Form
    , Request for Authority to Dispose of Official Records is required to be submitted to Texas State Library and Archives Commission to obtain approval for disposal of records. Contact Records Management to coordinate the submission of the RMD102 Form.
  • Must be submitted to Texas State Library and Archives Commission for approval for destruction, (due to weather conditions i.e. water-damaged) before the retention period has not been met.
Developing a Disaster Recovery Plan involves:
  • Stockpiling emergency supplies and arranging services.
  • Establishing a disaster recovery team.
  • Developing disaster recovery and records salvage procedures.
  • Contingency planning.