The archival requirement for some records is met when required copies are sent to the State Library Publications Depository Program. Records Management has annotated the Records Retention Schedule to indicate that an archival copy of eligible documents be furnished to Records Management for archival deposit at the time the documents are produced. This step applies particularly to records that are not necessarily “published,” and is intended to satisfy the archival requirement without the producing office having to perform extra steps at the end of the record/ document's life cycle.

Records Management coordinates archival review for applicable records with Texas State Library and Archives Commission State Archives. Districts and Divisions processing records with an archival requirement at the end of their retention must prepare a 1419 Records Transmittal Form.