Overview
Texas Administrative Code
requires that the destruction of official records be documented.
District and Division Records Administrators must submit a 1420 Records Destruction Form for all official records destruction. Records Administrators can compile multiple record series into one 1420 Records Destruction Form to submit to Records Management. Each District and Division should submit at least one 1420 Records Destruction Form to Records Management annually.
Records management maintains the official 1420 Records Destruction Forms for the Agency. The 1420 Records Destruction Forms are retained for the 10-year retention period per the TxDOT Records Retention Schedule.
Information on the 1420 Records Destruction Form
A sample of a completed 1420 Records Destruction Form and table of field definitions follows:
Figure 11-1. 1420 Records Destruction Form.