Project Files

District and division project files are consulted at various stages of project development. A completed copy of the ISA checklist or report should be kept in the district project files. Due to possible cost recovery and right-of-way documentation requirements, incorporating or developing central hazardous material files or electronic databases for tracking information by project and/or parcel should be considered.
Supplemental documentation should be organized and catalogued in the project files. Supple-mental documentation includes, but is not limited to, the following:
  • Detailed site observations
  • Photographs
  • Location(s) of identified concerns
  • Correspondence
  • Records of communications for all interviews
  • Copies of regulatory lists or file information reviewed
  • Copies of or references to aerial photographs
  • Maps
  • Field logbooks
  • Field data
  • Specialty contractor or subcontractor agreements
  • Chain-of-custody records
  • Analytical laboratory data
  • Quality assurance and quality control reports
  • Computer files
  • Reports