Projects with outside funds are conditionally awarded, and contracts are released only after all terms as outlined in the project’s AFA have been met. The responsibility for the financial clearance function has been delegated to the District Engineer (DE).

The Notice of Financial Clearance for Bid Opening and Award

form signed by the DE needs to be sent to CSD once

30 days prior to bid opening and once prior to award.

If a project overruns after letting, the District needs to discuss the bid prices with the LG participating in the funding of the project and ensure that the outside entity concurs with the acceptance of the higher costs. If they do not concur, the contract is not to be recommended to Administration for award.

Refer to TxDOT’s for more information about the financial clearance process. Contact the CSO for additional information.