After letting, the entity’s participation needs to be recalculated based on the apparent low bidder’s unit prices

. If the entity’s participation increases based on the apparent low bid, the District must contact the entity to request payment of the additional costs. The project is conditionally awarded, pending receipt of any additional funds from the participating entities. Once the District has received the additional payments, the District should prepare and submit the financial clearance form to the Contract Services Division (CSD). This office verifies that the necessary funds have been received and has CST issue a letter of award of contracts to the contractor. Once the contract is executed the work order by which construction can commence is issued. This entire process should be initiated and completed as soon as possible so that construction is not delayed. Long delays have resulted in the apparent low bidder electing to withdraw from the contract, and in some instances, filing claims against the department to recover financial losses resulting from the delay.