The District may conduct pre-bid conferences to provide specific project information, explain any unusual aspects of the project, and address any potential bidder questions. Schedule pre-bid conferences approximately two weeks prior to letting to allow sufficient time to prepare and issue any needed addenda. Provide prospective bidders adequate notification of a scheduled pre-bid conference.

Maintain minutes for all pre-bid conferences, both mandatory and optional meetings; minutes may be written or recorded. Provide a copy of these minutes to all conference attendees and bidders on the TxDOT.gov Pre-Bid Q&A FTP site. Include all pre-bid conference information (such as type, date, time, location, etc.) in the Notice to Contractors.

Refer to TxDOT’s for more discussion on requirements for pre-bid conferences.