7.13.3 Collect Outside, Additional Funding Based on AFAs

AFAs define the cost participation and payment method for outside funding participation on a project. The AFA must have been executed early in project planning. Local participation may be based on either a Specified Percentage AFA or a Standard AFA (Fixed Price) (see
Table 3-5
).
After completing PS&E and finalizing the project cost estimate, review all local participation agreements to determine whether sufficient funds are received according to the AFA.
To enable the contract to be let, funds must be received by TxDOT no later than five (5) days before state let bid opening. The District Engineer must verify the funds have been received by sending a “Notice of Financial Clearance” to CST. If the District Engineer cannot or does not make this verification, the project is subject to delay caused by withdrawal of the contract from bid opening, conditional award of the contract pending receipt of funds or withholding the project from the monthly bid list.
At post-bid, CST will not release any contract that includes local funding without “Notice of Financial Clearance” and District Engineer verification that the LG has indicated the bid prices are acceptable.
  • Authority documents:
  • Coordination:
  •  District review staff
  •  DES – FPP section staff