Progress Schedules

Obtain a progress schedule from the contractor prior to the beginning of work. Ensure that the progress schedule conforms to the contract requirements, specifications, and Chapter 10,
Section 2
 of this manual, and contains the following:
  • all planned work activities and sequences
  • documentation that contract completion will occur within the number of working days specified or acknowledgment that the contractor is planning on exceeding working days.
  • major material procurements
  • known utility relocations.
  • beginning and ending dates, and duration in number of working days for each activity,
  • estimated production rate per working day for each work activity, and
  • other activities that may affect completion of the contract.
Unless otherwise shown in the contract, obtain monthly updated progress schedules from the contractor no later than the 20th calendar day of the following month. Review the schedule to ensure conformance with the contract. If the progress schedule indicates that the contract will not be completed within the number of working days specified, obtain written clarification that states whether the contractor will revise the progress schedule to meet the number of working days specified or will exceed the number of working days specified.
Review major changes to the progress schedule that may affect compliance with the contract requirements or that change the critical path or controlling item of work. These proposed major changes may be rejected. When reviewing the schedule, consider how approved or potential COs may impact or reflect on the schedule. A notice of potential time impact or time analysis may be submitted by the contractor when they believe a time adjustment is justified. When the district receives a notice of a potential time impact, the district may request that the contractor start the time impact analysis process. Refer to Section 8.5.5.4,
“Time Impact Analysis”
, in the
Standard Specifications.
For multiple work order contracts, ensure that the contractor submits a progress schedule for each work order.