Section 5: Safety Preconstruction Meeting

Purpose of the
Safety
 Preconstruction Meeting

Per Section 7.2.2, schedule and attend a Safety Preconstruction Meeting. The purpose of the Safety Preconstruction Meeting is to discuss work zone safety and establish lines of authority and communication. Determine the responsibilities and duties of contractor’s personnel, subcontractors and Department personnel. The meeting should clarify potential sources of misunderstanding and work out the detailed arrangements necessary for the safe and successful completion of the contract
.

Safety Preconstruction Meeting
 Responsibilities

The preconstruction safety meeting takes place immediately after the preconstruction conference.
Ensure meeting attendees include:
  • appropriate representatives from the district and AO,
  • the contractor’s organization,
  • subcontractors (as required),
  • local government entities (as required), and
  • local law officers (as required)

Safety Preconstruction Meeting
 Agenda

Maintain a written record of the meeting (e.g. meeting minutes) in the contract file, together with any required documentation provided to resource agencies. Prepare a safety preconstruction meeting agenda to discuss specific items. Tailor the agenda to the specific project to ensure important topics are discussed with appropriate details. Use the safety meeting agenda found in
Form 2796
,
“Pre-Construction Conference – Agenda (internal access only)”
.