Before starting work, the Contractor must schedule and attend a preconstruction conference (meeting) with the Engineer. The Area Office

(AO)

should provide the Prime Contractor with the TxDOT Required Project Documentation to complete prior to the preconstruction conference (See Prime Contractor’s Required Documentation List on Form 2796, “Pre-Construction Conference – Agenda”). At the preconstruction conference, Department personnel and contractor's staff become acquainted; establish lines of authority and communication; determine the responsibilities and duties for contractor's personnel, subcontractors, and Department personnel; clarify potential sources of misunderstanding; and work out the detailed arrangements necessary for the successful completion of the contract. Maintain a written record of the meeting (e.g., meeting minutes) in the contract file, together with any required documentation.

The Area Engineer (AE) must conduct the meeting or delegate to the Assistant Area Engineer (AAE).

It is best to avoid reading from a script.

The

District/AO personal

will contact the Contractor if the Contractor fails to schedule the meeting. Failure to schedule and attend a preconstruction conference is not grounds for delaying the beginning of working day charges.