Preconstruction Conference Responsibilities and Attendees

Conduct a preconstruction conference with the contractor after the contract has been awarded and executed, but prior to commencement of construction operations.
Ensure meeting attendees include:
  • appropriate representatives from the district and area offices and the District DBE Coordinator (DDC)
  • contractor’s organization (including office staff of records such a recordkeeping, payrolls, and DBE coordinators)
  • Contractor Responsible Person for Environmental (CRPe)
  • subcontractors and material suppliers
  • news media (as required)
  • utility companies (as required)
  • emergency entities such as hospitals or fire departments (as required)
  • local governmental entities (as required)
  • local law officers (as required)
  • resource agencies (as required) (Some projects with conditional permits require resource agency notification).
  • designated Federal Highway Administration (FHWA) AE, if the project is identified as a Texas Division Involved Project (TxDIP)
  • for all federally funded projects, email the
    U.S. Department of Labor
    (USDOL) at
    OFCCP-SW-ConstructionAward@dol.gov.
    As part of the Memorandum of Understanding between the Office of Federal Contract Compliance Programs (OFCCP) and the Federal Highway Administration (FHWA), the Department must provide written notice of the preconstruction conference meeting.