Purchasing Excess Materials
If the restocking fee is greater than the cost of materials to be purchased, excess materials may be acquired from the Contractor as follows.
- The Contractor suitably stores or stockpiles materials.
- Materials meet contract requirements at the time the State takes ownership.
- A duly executed CO between the State and the Contractor will cover the acquisition.
- Payment is made to the Contractor as stipulated in the CO with the next estimate.
- Cost is charged to the district stock account if the materials are not used on the contract.
Accept only those materials that have potential Department use unless contractually obligated to accept the material. Refer to the for more instructions on transactions involving materials (internal access only) and
for more information.
COs that are executed to purchase or restock excess materials and compensation for delivery fees, must be designated as “Non-Participating.”