For projects with annual goals, Contractors must submit all OJT information through the TxDOT DMS. OJT progress reports should be submitted monthly, on the 10th of the following month through TxDOT DMS.

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Upon submission of the monthly reports, compliance staff in the AO will verify the training hours and wage rates against certified payroll for accuracy. Certified payroll must reflect the trainee’s training classification and the actual number of hours of training for that payroll period.

District staff will conduct labor interviews and wage rate monitoring utilizing , “Labor Standards Review”. At least one interview per trainee should be conducted during their training period to verify training status and/or progress toward completing the training program. A copy of the completed form will be uploaded to the trainee record in TxDOT DMS.

For reimbursement, district personnel can either add a detail number during contract activation or by change order to pay contractors. Reimbursement is allowed only on federal-aid projects where the total hours to be reimbursed have been verified through a review of certified payrolls, and accurately reflect the total hours of actual training. The contractor will not be reimbursed if there was a lack of good faith effort on their part in meeting the requirements of the program.