Chapter 12: Pre-Construction Conference

Section 1: Overview

District staff will discuss the DBE requirements of the contract at the pre-construction conference to ensure that the prime contractor is aware of its DBE obligations and is informed of the administrative and reporting procedures that will be utilized by TxDOT.
The district staff will discuss, at a minimum, the following:
  • The assigned DBE goal for the project
  • The DBE subcontractors that will be participating in the project
  • The prime contractor requirement to make a good faith effort to meet the assigned goal
  • District responsibility to monitor and ensure a commercially useful function (CUF) is performed
  • The prime contractor complies with prompt payment requirements
  • The DMS reporting process to include:
    • Reporting payments within 15 days after the end of a calendar month.
    • Adding subcontractors to include race-neutral DBEs.
  • The Termination/Substitution process
  • The approval process and use of joint checks