District Staff Responsibilities

The TxDOT District actively participates in the initiation of the construction phase and maintains oversight responsibility during construction to ensure projects are managed, developed and constructed in accordance with approved policies, procedures, plans and specifications.
District responsibilities include:
  • Provide general oversight and DBE Program technical support.
  • Meet with the LG liaison to make sure he or she understands the LG’s DBE contract administration responsibilities. Provide technical assistance.
  • Instruct the LG to use the Local Government (LG) Project Disadvantaged Business Enterprise (DBE) Compliance Monitoring Checklist (Form 2658) to document compliance with the DBE program requirements during the course of the project.
  • Inform the LG to retain the checklist and to have it available for inspection by TxDOT district staff.
  • Spot-check the LG’s subcontract approvals for Contractor’s Assurance.
  • Confirm the LG properly adopted the MOU/AFA.
  • Assure the applicable special provisions are included in LG bid and contract documents.
  • Spot check the LG’s subcontract approvals for compliance.
  • Obtain the DBE Monthly Progress Report (Form SMS.4903) from the LG (even if the DBE goal is zero).
  • Update the DBE Monthly Progress Report spreadsheets and post on the LGPs’ SharePoint site by the 20th of every month.
  • On a monthly basis, monitor the attainment of the project DBE goal.
  • Conduct an audit of LG federally-funded projects with an assigned DBE goal.
    • Verify information on Local Government (LG) Project Disadvantaged Business Enterprise (DBE) Compliance Monitoring Checklist (Form 2658).
    • Assess LG’s contract administration of DBE program requirements.
    • Make recommendations regarding corrective actions deemed necessary and appropriate.
    • Maintain compliance review report and supporting documentation.
    • Follow-up on LG’s corrective actions and document corrective actions in a final audit report.
    • Ensure the assessment of any sanctions are in accordance with contract and DBE Program.