Each month’s total payments to the prime contractor will be combined and an audit will be created by DMS. The district staff will need to complete the audit by the end of the month. The District will utilize the following steps for the monthly audits.

Step 1:

Log in to DMS.

Step 2:

Locate desired contract and navigate to

Contract Management

page.

Step 3:

Click on the

Compliance Audit List

tab.

The screenshot below shows the March 2017 audit has not yet begun. Audits will be added automatically.

Step 4:

Click on

View Audit

under the Actions column.

Screenshot showing March 2017 audit has begun and awaiting response from prime.

Step 5

: Verify payment from TxDOT to prime contractor is accurate.

Step 6:

If the audit is incomplete, send reminder to the prime contractor.

If a prime contractor fails to report payments to subcontractors:

Step 7:

Verify the prime contractor reported payments to the subcontractors (or zero payment entries if no work is performed).

Step 8:

Verify the DBEs confirmed payment data received from the prime contractor.

Scenario 1:

Prime contractor has not entered payment details.

Scenario 2:

Prime contractor has entered payments and one subcontractor has confirmed payment. Confirmation of payment by three subcontractors are still pending.

Scenario 3:

One of the subcontractors has indicated a discrepancy.

Scenario 4:

Subcontractors have confirmed payment including final payment as selected by subcontractor.

Step 9

: If audit is to be the final audit, the District will select the mark as

Final Audit

option on the Compliance Audit: [Month] [Year].