Each month’s total payments to the prime contractor will be combined and an audit will be created by DMS. This process will not occur for months with a zero-dollar estimate. In this instance, the District will utilize the following steps.

Step 1:

Log in to DMS.

Step 2:

Locate desired contract and navigate to

Contract Management

page.

Step 3:

Click on the

Compliance Audit List

tab.

The screenshot below shows the March 2017 audit has begun, but no payment is entered.

Step 4:

Click on

View Audit

under the Actions column.

Step 5

: Click on

Submit

in the Payment to Prime section.

Step 6:

Enter $0.00 for the payment, enter a date and comments.

Step 7:

Click Save.

Step 8:

Inform the Prime Contractor that the $0.00 has been entered into DMS. Prime Contractor should enter any payments to subcontractors, if applicable.

Step 9:

Verify the prime contractor reported payments to the subcontractors (or zero payment entries if no work is performed).

Step 10:

Verify the DBEs confirmed payment data received from the prime contractor.