Section 3: When the Prime Contractor is a DBE

Overview

If a prime contractor is a DBE, the contract must be updated to reflect this status. The system tracks payments of DBE prime contractors using the following method.

Calculated Remaining Amount

Payments to the DBE prime contractors are calculated as the remaining amount after payments are made to all DBE and non-DBE subcontractors. This method requires that all subcontractors are tracked. For example:

Edit Prime Contractor to Count Towards DBE Goal

Step 1:
Log in to DMS.

Step 2:
Locate desired contract and navigate to Contract Management
page.

Step 3
: Click the Subs
tab.

Step 4:
In the Prime Contractor area, in Action box, click Edit
.

Step 5:
On the Contract Management: Edit Prime Contractor page, change the Count Towards Certified Goal
to Yes.

Step 6:
Select Goal Type as DBE
.

Step 7:
Select Credit Type
as Race Conscious.

Step 8:
Assign Work Codes.

Step 9:
Click Review
.

Step 10:
Review edits to Prime Contractor Settings and click Save
.

Figure 9-1. Note: The Prime Contractor box under the Subs tab will reflect that the prime is counted for credit.

Step 11:
After “Locking In” the contract, the DBE prime contractor should be notified to add all DBE and non-DBE subcontractors.

Figure 9-2. The image above shows the Subs tab after the prime contractor has added subcontractors and district staff have approved the sub requests.