Payment Discrepancy

If a prime contractor and subcontractor disagree on an amount paid, the system creates a discrepancy. The system sends an e-mail message to the contractors to notify them of the issue and request they resolve the discrepancy. If they are unable to resolve the discrepancy, the district staff may be required to take action.
When a subcontractor selects Incorrect in Step 4 above, a discrepancy is created and the following process is required:
  • The monthly payment record will be sent back to the prime contractor by DMS to review the payment difference and comments that the subcontractor has made.
  • The prime contractor may correct an error and re-submit to the subcontractor for review again.
  • The subcontractor and the prime contractor should work together to resolve any payment discrepancies. After two attempts to resolve the discrepancy, DMS will turn over the audit record to the district staff.