Prior to sending the file, notify the file recipient via email that they will be receiving an electronic submittal containing design notes.

Deliver the PDF file using Box.com or an alternate secure file sharing service. Treat design notes as confidential documents and do not transmit through non-encrypted means.

If the PDF is created by a Consultant designer, the Consultant sends the PDF bridge design notes to the TxDOT contract manager or the District Bridge Engineer. If the PDF is created by TxDOT staff, the PDF bridge notes should be sent to the District Bridge Engineer.

The District Bridge Engineer is responsible for transferring the files into TxDOT’s bridge inspection database management system, where they will become part of the permanent bridge file.